Rescheduling Your Events

Event planners everywhere are scrambling to figure out how to continue without live events during the global pandemic. It’s important to remember that the world’s situation right now is a temporary — not permanent — disruption. Fun Planners, the experts in planning Florida corporate events, are here to help you continue implementing best practices, including how to move forward with rescheduling events.

Review Contracts
Changes in plans happen quickly and you need to be prepared to cover all of your bases. Review your contracts to make sure what’s covered and which policies can change. Some venues and service providers allow changes up to a certain amount of time before the event date. Hopefully, you’ll be able to recover some of the costs you’ve put down already.

Be Communicative 
Don’t leave your partners, sponsors, vendors, service providers, or any others who would be affected go without a word. Through personal notice, let your contacts know immediately of the changes to your event. Up the communication by 10 times. Showing proper communication and being open to discussing alternatives puts you in a good light, and they will continue to value you going forward. After all of this passes, they will remember who was a trusted partner and that rapport will be cherished. Don’t forget to make your announcements privately and publicly. Include the reason for rescheduling, the new date for the event, and a refund policy. Include a FAQ section to avoid answering any repetitive questions.

Don’t Cancel
The first rule of thumb: Don’t cancel your events. Reschedule your events. Don’t let your audience and partners assume this is the be-all-end-all. Letting them know that you are simply postponing the event shows them a light at the end of the tunnel.

Go Virtual
Certain events, such as ones for team-building, don’t necessarily need to be done in person. With electronic communication platforms, such as Skype, Google Hangouts, and Zoom, you and your team can continue to connect even during social distancing. Have everyone grab their favorite drink, join the chat, and let the games begin!

As an event planner, you know to always have backup plans. Being adaptable is often the key to every event planner’s success. Fun Planners, the experts in planning Florida corporate events, can help you make a comeback after postponing your event. Call us today at 407-955-4949 to get a headstart. 

Country Clubs For Corporate Celebrations and Golfing

Trying to find the perfect country club to host your Florida corporate events with? Don’t get stuck in a rough patch; there are plenty of venues in Orlando for your company! Golf and business go together like peanut butter and jelly. It’s a classic way to unwind, make connections, and learn about who you’re working with. 

MetroWest Golf Club
This marvelous golf course and country club is located just 10 minutes from Universal Studios and 30 minutes from the airport. With a full 18-hole golf course, restaurants, and event rooms for anything from board meetings to dinner, retirement parties, and leadership events, their perfect location has you covered. 

Rio Pinar Golf Club
Rio Pinar’s elegant ballroom accommodates up to 200 guests for any event from training workshops to corporate meetings and more! Since opening in 1957, they have a wealth of experience in hosting PGA legends, tournaments, and events for any occasion. 

Lake Nona Golf & Country Club
Located in the heart of southeast Orlando in the midst of the new, thriving city of Lake Nona, this place is hard to beat. Just 10 minutes from the airport means playing a couple of rounds with business partners who just arrived is easier than ever! With their awards of Platinum Club of the World and America, they are known around the country as an elite club and course. 

The Country Club of Orlando
The gorgeous, old but gold country club is one of the first of its kind in the state of Florida. Since opening in 1911, this social center has been widely used for various celebrations — definitely more than 18, which is the number of holes they offer! 

Arnold Palmer’s Bay Hill Club & Lodge 
Arnold Palmer’s legendary home course and country club, and yes they have both lemonade and sweet tea in one glass. This magnificent greenery has hosted past PGA tours, provides 27 unbelievable holes, and has the capacity to host any corporate event under the Florida sunshine. Dine, swim, or play tennis with business associates with their other terrific amenities as well!  

These venues are an all-in-one when it’s time for your Florida corporate events, and you can show off your hole-in-one skills. Call 407-955-4949 or go online to receive a quote today. Be sure to contact any of these venues for more information! 

Why Merger Events Are Good For Your Business

Merging with a company is stressful. There are so many tasks at hand to make sure everything runs smoothly, but something that might not be on the mind of either business is how the employees mesh. Everyone is new, and the employees from each company definitely don’t know who they’re going to work with in the future. Team-building activities, such as improv and game shows, are a perfect Florida corporate event to have so different employees can meet each other. 

Collaboration
Working with new people means you must learn how they operate. When merging companies, working together with others is essential for an effective office environment. It breaks down any potential barriers by allowing others to see how co-workers solve problems, and to see what hidden skills they have that wouldn’t usually appear in an office. 

Communication
Communication a big part of running an efficient business. Team-building games really help when people become reliant on each other to reach a goal in a game. Take the obstacle course, for example. You must work with teammates to reach the end, and if there is no clear communication that team will be left in the dust; a perfect metaphor for a new workplace. The casual games outside of an office can also build trust and bonding. 

Builds Morale
Team building supports the sense that both companies take great pride in caring for their employees. A merger can make people feel like they’ve lost importance. Hosting a team-building event shows their needs are being looked after — which is motivating. The motivation can lead to employees feeling better about investing time into the new company, especially because team-building builds new relationships as well. New relationships create excitement for coming into work each and every day to see their colleagues! 

Deadlines
A lot of team-building exercises require quick decision-making. Working together with others to reach a goal as fast as possible can transfer to real-world office situations, too! Deadlines are plentiful in an office, so this technique will really get people collaborating for the common good of success.

Two companies merging is the perfect time to host a Florida corporate event full of team-building. What better way to introduce employees than a couple of fun games? Call 407-955-4949 or go online to receive a quote today.

Networking That Doesn’t Bore

Ever go to a networking event, but not really in the mood to talk with others even though you have to? There’s always something missing — something fun and exciting, to get you loose, perhaps some games. Talking to new people back-to-back could be draining; however, Fun Planners knows exactly how to turn a Florida corporate event, like networking, into a place where people will feel left out if they didn’t make it. 

Arcade Games
With arcade games like Pac-Man, air hockey, basketball, or even Guitar Hero, people will start talking. That’s the goal of any networking event: Once people easily break the ice with a game, then relating to each other and discussing business should be like press of a (game) button. Having fun is something that comes naturally to us, especially children, so feel like a kid and talk like an adult. 

Guest Speakers and Panels
Guest speakers are a great way to get people talking about a topic — the more relevant the topic, the better. After the speaker is done, they can take questions or even bring people up to the stage for an after-show audience panel. This can get people networking if someone has some questions, concerns, or if they’re merely interested in an idea a person shared.  

Food Buffets
Buffets are an excellent way of getting people moving around to potentially talk to others. The buffets can have lines and areas where people can discuss whatever networking needs they have, while also trying tasty catered food. It’s important to have some type of food event where people can mingle, even over the smallest  things, like someone’s favorite type of pasta. It can always lead into a larger opportunity to make great connections because it’s a hidden way to have people network. Shared tables also makes it easier to network with less effort. 

Fun-filled events that implement networking can be far more effective as well as enjoyable for a Florida corporate event, rather than just plain, old networking. Call 407-955-4949 or go online to receive a quote today.

Event Entertainment Extravaganza

What’s a core requirement of any great Florida corporate event? Entertainment! No event is complete without some form of entertainment. With so many possibilities to choose from, you may have to choose more than one. Just entertain the thought with some amazing examples. 

Impersonators
We all like famous celebrities, but what’s it like to stand near a celebrity and feel their passion? Why not invite an impersonator to one of your events to see? These impersonators have the same drive as whoever they are role-playing, and it can really engage people. Imagine you’re having a Las Vegas poker night and you have Lucille Ball, Marilyn Monroe, Elvis, or even Betty Boop to add a flash from the past. Maybe musicians are more interesting to your company. Mick Jagger, Britney Spears, or Madonna impersonators can liven up the party. Impersonators are great at acting like the real deal too, so whoever you have in mind will put on quite the show. 

Bands
Sure, a great Spotify playlist is always terrific, but why not have some live music for an event that doesn’t happen too often? You can suggest certain songs to hear live, and you can pick a band that plays the right music for the type of atmosphere you’re trying to establish. The music will get people to dance, connect, and talk! 

Artists
There’s the classic face painter where you can get the fierce look of a tiger or become a superhero. Caricature artists will take your best qualities and exaggerate them for an abstract piece of work to hang up. Other than drawing, there are also balloon artists to provide the kids with all types of balloon animals or other unique creations. 

Fortune Tellers and Palm Readers
If a mystical night is in the works, then fortune-tellers and palmer readers are great additions to any event. Let fortunes unravel and futures be told. They can go well with a Halloween or night in Egypt event. It’s an interesting way to provide a little magic into any event. Entertainment is a perfect way to liven up any Florida corporate event, and the possibilities are endless. Call 407-955-4949 or go online to receive a quote today.

Please Sponsor My Event

It can feel awkward asking a business to sponsor your event — or it can just be a challenge to find a business you feel confident approaching. But it’s crucial that you give yourself and your events the best chance to attract the right sponsors. Find out how to deliver the value your sponsors are searching for!

The Proposition
Your selling proposition should be unique and concise. It should outline your event’s mission or cause, what you offer that is of value to sponsors, what sets your event apart, what defines your event’s audience, and how the sponsor will benefit. Make sure this isn’t more than a few sentences!

Be Personal
The sponsor will be able to tell if you’re sending them the same email you just sent to 10 other companies, and it’ll cause any interest to fade away. Make your email personal, and explain why you chose to reach out to them specifically.

Be Honest
Don’t overhype your event or the audience you’re expecting. Your sponsor wants to connect with the target audience, and if you’re hoping to attract and retain partnerships, you need to be honest about what your event will look like. Send out a quick questionnaire to attendees after they register to learn about their industry and influence.

Get Marketing
Be transparent about your marketing efforts too; the last thing sponsors want to do is get attached to an event with no support. Talk about your advertising and marketing campaigns, and attach a dollar amount to every item. Convince the sponsor of your value.

Investigate Yourself
The first thing a potential sponsor is going to do is verify your legitimacy via Google. If your website is outdated, filled with broken links, or headlined with your old logo, they won’t be proud to align their brand with yours, and you can say goodbye to that sponsor. Spend time on your site and social media to guarantee that you deliver a polished, professional first impression.

Don’t Do It
You might have read the above paragraph and thought, “I’ll just call them instead of emailing them; that way I have some extra time to do finalize my site.” Don’t do that! Sponsors prefer the first contact to be via email or social media so they have time to vet you and conduct appropriate research before making a decision.

“What Can You Offer Me?”
You want to make sure they understand that you care about supporting their key objectives and giving them what they need to be successful. Highlight what you offer that’s valuable to them. Do you have speaking opportunities, opportunities for logo placements, social media mentions, or any type of VIP passes? Customize each sponsorship to the sponsor’s needs, and be flexible.

Getting sponsors for Orlando event planning doesn’t have to be a terrifying challenge. With these steps, you’ll be on your way to effective partnerships in no time! Talk to Fun Planners about how we can help you plan every aspect of your next event so you can wow your sponsors. Contact us today at 407-955-4949.

Casino for Corporate

Are you looking for your next great Florida corporate event? Look no further than a casino night! The glitz and glamour of the decorations, the delicious food, and the thrill of the games takes the notion of fun and friendly competition to a whole new level. Find out how you can bring Las Vegas to your guests right here in Orlando:

Any Occasion
Whether you’re planning a holiday party, end-of-the-year celebration, award banquet, employee appreciation event, or even a marketing event, a casino night is the perfect route. It’s a great way to keep guests interacting while having fun and winning prizes.

Choose a Theme
Make sure to designate a portion of your budget to decorations. You can pay homage to one or more of the iconic Vegas casinos, such as Caesar’s Palace, with everything from oversized playing cards to costumes to backdrops to themed photo booth props.

Gaming Tables
Don’t DIY your casino tables. We offer outstanding, professional gaming tables and accessories that are held to a Las Vegas standard! Our chips are a heavy weight, our tables have a stylish mahogany wood finish, and we use authentic roulettes wheels, dice, and cards. Our options include blackjack, craps, poker, roulette, and Texas Hold ‘Em. Hoping to add some extra pizzazz to your evening? Choose from one of our lighted tables with frosted plexiglass and color-changing LED lights.

What if No One Knows How to Play?
If you’re concerned that your guests are new to the casino scene, don’t worry; that won’t stop them from having an amazing time. Not only are our casino tables designed for a genuine casino atmosphere, but they come staffed with certified dealers and croupiers. They entertain and teach guests, ensuring that everyone gets into the action and has a great time, regardless of the players’ skill level! With Fun Planners, you can easily plan a casino-themed Florida corporate event. Find out how you can bring Las Vegas to your guests in Orlando:

When it comes to planning your Florida corporate event, Fun Planners is committed to helping you every step of the day. Our casino event packages are designed to perfectly fit you, your organization, and your guests. Contact us today at 407-955-4949 to learn how we can partner with you.

Let’s Meet in Orlando

Are you looking for the perfect venue for your next Florida corporate event? Look no further: whether you’re planning a small board meeting, a private business event, or an exhibition with a thousand people, these venues can fit your needs.

The Rooftop
This 10,000 square foot, 360-degree balcony is 21 stories above the heart of downtown Orlando. Located 15 minutes from International Drive and the Convention Center, the Rooftop is a beautiful and convenient option for corporate events, convention groups, business parties, client receptions, and cocktail parties.

Rosen Plaza Hotel
The Rosen Plaza Hotel is known for award-winning service, personalized menus, and customized theme parties. With over 60,000 square feet of state-of-the-art meeting and event space, you can provide an elegant experience for up to 2,800 guests. Guests also have access to the Gary Sain Memorial Skybridge, a covered walkway that directly connects to the Orange County Convention Center, which offers additional meeting space.

Walt Disney World Swan and Dolphin
The Walt Disney World Resort’s reputation for excellence precedes itself. This luxurious hotel is designed to comfortably accommodate meetings of all sizes and purposes! You’ll enjoy award-winning banquet and catering expertise, attentive staff, and professional resources and services.

Orange County Convention Center
Are you looking for a one-of-a-kind location for tradeshows, expos, meetings, or conventions? The OCCC, also known as “The Center of Hospitality,” is the second largest convention center in the United States and offers 2.1 million square feet of event space. Take a look at their website to learn more about their service partners, scholarship and advertising opportunities, and Orlando’s walkable convention district.

Orlando Museum of Art
From small board meetings to large conferences, the Orlando Museum of Art guarantees that their beautiful galleries and picturesque setting will make your event one to remember. You can rent the Council Of 101 Grand Gallery Hall, meeting rooms, the SunTrust Auditorium, or even the full museum.

When you’re looking to plan your next Florida corporate event, take a look at the variety of entertainment we offer to promote networking, reward and incentive programs, and teambuilding. Contact us online or give us a call at 407-955-4949 today!

Breaking The Ice

Another party, another chance to awkwardly hover around the buffet and spend your night glued to the chocolate fountain. But it doesn’t have to be this way! Let the Orlando event management team help you become a conversation wizard.

Questions to Ask
“I love that, where did you get it?Everyone loves getting a compliment, and most people love talking about their belongings — especially if they got them for a bargain. Ask about anything from their shoes to the digital notebook they’ve been taking notes in throughout the conference.

“What kind of work do you do?” It’s easy to start a conversation with someone when you know what they’re passionate about, so start by asking what they do. Ask questions to keep the conversation going; how long have they been at their job? How did they get started in this industry?

Comment on something positive. “The weather is beautiful tonight!” “Did you get a chance to hear the keynote speaker? I thought he was great.” “Great turnout, right?” Highlighting a positive aspect of the event is an easy way to initiate conversation. While stating something negative might feel like it gives you the opportunity to be funny, avoid it; it’s much riskier. If you insult the chef and the listener turns out to be the chef’s cousin, this won’t go well.

Tips to Remember
Know Breaking News. Before you attend an event, brush up on current events and breaking news. This is almost always an incredibly easy guarantee to start a conversation!

Search for Common Ground. As they’re sharing, make mental notes of what you have in common. These similarities are something you can bring up during a break or a lull as you talk!

Repeat as a Question. When in doubt, repeat the last few words the other person said, but repeat them almost uncertainly — like a question. This will nearly always encourage them to continue talking, and it gives you more opportunities to further the conversation.

Just Keep Asking About Them. Don’t stop asking about the other person! People love to talk about themselves, especially when someone is genuinely interested. (This also prevents you from rambling to overcompensate for your nervousness.) If there’s a lull in the conversation, don’t fill it with your own words; use it to propel the conversation forward and ask more questions. The key is to focus on being interested, not being interesting. 

If you’re in the Orlando area and would like to throw a party so that you can try out your new conversation starters, reach out to the Orlando event management team at Fun Planners. Contact us online or at 407-955-4949 today!

New Year, New Venue

While your basic hotel conference room can work great as an event venue, there’s no need to use it as a fallback option — Orlando is home to a wide variety of unique event venues! Take a look at a few of our favorite options that are sure to impress and wow your guests.

The Acre Orlando
In the words of Orlando Weekly, the Acre Orlando is “the best event space you never knew existed.” If you’re looking for a venue with rustic charm, natural light, tropical gardens, and tin-roofed charm, the Acre Orlando could be a great choice for your Orlando corporate event, grand celebration, wedding, or bridal/baby shower.

Leu Gardens
Located minutes from downtown Orlando, Leu Gardens is a semi-tropical, botanical oasis. It’s home to nearly 50 acres of beautifully landscaped grounds, lakes, and trails, all sheltered by 200-year-old oaks and seas of camellias. They host weddings, receptions, and private events.

The Orlando Science Center
Did you know that the Orlando Science Center offers 200,000 square feet of exhibits turned event space? Whether you want a backdrop featuring a modern skyline or prehistoric dinosaurs, it’s easy to transform this space into your dream venue. Make sure to check out their meetings and events guide!

Hub 925
This urban loft specializes in weddings, receptions, meetings, and private and corporate events. If you’re hoping for an “industrial chic” feel, this is the venue for you. They have excellent customer service, and you can even take a virtual interactive tour of the space before going in for a meeting.

Mathers Social Gathering
Located in the heart of downtown, Mathers is an antique-filled, parlor-style cocktail lounge. They describe themselves as “a stylish, dark wood, exposed-brick filled hideaway housed on the third floor of a vintage furniture store from the late 1800s.” They can accommodate 100 people seated and 200 people standing.

The Balcony Orlando
Are you hoping for a rooftop event? This elegant venue hovers 11 stories over the heart of downtown Orlando. Featuring over 10,000 square feet of outdoor space and 3,000 square feet of indoor space, guests can enjoy sweeping skyline views under quaint market lighting.

Gallery J Venue
Self-described as “a world of secrets hidden within an office warehouse complex and re-purposed art studio,” Gallery J prides themselves on being “Orlando’s most creative event venue.” Hoping for a vintage Hollywood feel? A “Chicago meets Philly vibe?” An evening in Paris or Mardi Gras in New Orleans? All possible at Gallery J!

SNAP! Space
This indoor-outdoor, upscale, warehouse art gallery was named by BizBash as one of the top 5 venues in Orlando. However, keep in mind that they will not host weddings, promoted events, or ticketed functions.

The Pointe Orlando
If you’re planning an exceptionally large event, The Pointe Orlando might be what you’re looking for — they can host up to 10,000 guests! This venue is a great option for block-style parties or for events where guests are hoping to eat and party late into the night.

Whether you’re planning an Orlando corporate event, a wedding, or even an awards ceremony, there’s an Orlando venue for you. Contact us to find out how we can help you take your event to the next level!