Planning Food for Your Summer Event Planning Food for Your Summer Event

We know you are as excited to get back into the swing of things as we are. If you are slowly getting back to socializing, your little get-together needs to be just as well planned as your large events. This summer, throw the most exciting gathering with these food recommendations and catering tips!

Choosing the Caterer  
When picking a caterer, there are a few things that you must consider. The first thing is to make sure that the caterer you choose has the expertise in the setting you need, whether that be a large or small setting. Another aspect you need to consider is menu flexibility. You may have guests with food allergies, so you need to accommodate them with some other food options. Shop around and compare and contrast some options. As part of your research, you’ll want to have a good understanding of catering terms so you can talk business!

Diversity Serving
Sell your guests on your event by following 2020 catering trends! You don’t want your work to be outdated and less exciting for them. In addition to brick-and-mortar catering, understand the unique methods for serving. New trends include sustainability with local farm-fresh products and eco-friendly serving tools, pop-up tables and food trucks, and inclusivity with international cuisines. Take a look at some ways to serve:

Street Festival Feeding: This way of serving food gives off the vibe that you are at a festival and makes you want to try a variety of foods!

Food Truck Dining: If your event is held outdoors, food truck dining is good to consider. This makes the attendee feel that they have a choice of where they want to eat, while also being easy to clean up when the party’s over!

Communal Portions: This way of serving is classified as the easiest. Perfect for allergies and lifestyle choices, this option allows guests to pick away at the beautifully arranged buffet.

Action Station Servings: With this way of serving food, the guest has the choice to use an assortment of toppings and is able to customize their meal as they would like.

Refreshing and Hydrating Foods
Summertime foods should be refreshing and incorporate a lot of color, plus fresh fruits. Because of the hot temperatures, stay away from extremely hot foods like soup. Feed your guests’ hunger with foods like this:

  • BBQ sandwiches, pasta and fruit salads, and tacos garnished with fruits like pineapple.
  • In addition to water, the bar menu should include refreshing drinks like lemonade, sangria, and frozen drinks. 
  • The dessert menu may be the most refreshing part! Incorporate items like frozen cakes, popsicles and sorbets, ice cream, and more!

We are just as excited to get back into the swing of things as you are. We can’t wait for your next company picnic in Orlando to be planned with us at Fun Planners! For more inquiries call about summer food and events call 407-955-4949, or contact us online.

2020 Catering Trends

An Orlando company picnic is a great way to show your team just how thankful you are for them. After all, keeping your team happy often leads to improved productivity, which then leads to your customers being happier, and keeps your business flourishing.  The real question is what are you going to serve? Well, lucky for you, Fun Planners has put together some of the top catering trends for 2020 to help you with that exact decision!

Go International
International cuisine is a way to provide your team a little taste of everywhere right in your own backyard. Be sure to expand your horizons and think outside of the traditional Italian and Mexican cuisines. Serve foods from new and interesting places that are filled with fresh and exciting foods like in India or Southeast Asia.

Sustainability Is King!
Businesses today are working towards environmental sustainability, and your company picnic doesn’t have to be any different. Utilizing fresh locally-sourced foods is a great way to ensure your company picnic is environmentally friendly, is supportive of the local community and its businesses, and is something your team will certainly appreciate.

Eat Smart, Not Hard
If you have decided to plan your company picnic for a work day, pick meals that will boost energy and not weigh down your team. Heavy foods may cut into their production for the rest of their day. After your picnic is over, your team is heading back to their desks or workstations ready to roll. Stick to healthy and fresh options so that after the picnic, your team is working better than before.

It’s Food and It’s Art!
Sometimes the star of the event is the food itself, so why fight it? The food you serve can be related to or tell a story about the mission of your company. You can even use food to announce a new project or client you will be working with, or maybe help hint at the next big team-building event.

You appreciate all the work that your team does for you, and you want to be sure to showcase that appreciation with your company picnic.  Deciding how to best cater your event can go along way to showing your team how thankful you are to have them part of your business or organization. Planning an event doesn’t have to be overwhelming, especially if you plan ahead. Need a little extra help on preparing the most fabulous event? Call the Orlando company picnic experts at Fun Planners today at 407-955-4949.

Outside-The-Box Ideas For Company Picnics

It’s finally fall in Central Florida, which means the weather is going to get a lot nicer. If your next corporate event is coming up, you can take advantage of the nice weather by taking your event outside with a company picnic. Fun Planners has some tips on how you can think outside the box to make your next company picnic Orlando one of a kind.

Go Beyond the Barbecue
The standard picnic fare of grilled burgers and hot dogs is fine once in a while, but your guests will quickly tire of such ordinary options. Spice up your event with unique edible offerings that match the theme. For a Mexican fiesta theme, a taco bar will delight your attendees. Inviting your employees to enter a chili cook-off can bring the heat to a western-inspired event. Offering a more exciting and unusual menu will make your picnic stand out and keep your attendees satisfied.

Change up the Theme
The classic company picnic themes like carnival or luau can feel a bit stale to your attendees if they’ve already been to events with similar themes. To really make a mark with your picnic, consider a theme you may have never seen a company picnic do. Take your guests through the looking glass with an Alice in Wonderland picnic, complete with a mad tea party and flamingo croquet. Or give your picnic a futuristic feel with virtual reality simulator games and space-age treats like astronaut ice cream. If you can come up with a truly original idea for your picnic, your attendees are sure to remember it for a long time.

Venue Possibilities
A super easy way to switch things up at your next company picnic is by hosting it in a new venue. If you always hold your picnic at the same local park, consider a more scenic locale, like a lakeside setting, a farm, or even a botanical garden. For a smaller, adults-only group, you could look into local breweries or wineries, who may offer special group rates for events. Giving your employees a change of scenery is one of the reasons company picnics are so popular, so really give them something to look forward to by changing up your event space.

No matter what food, theme, or venue you choose, Fun Planners can help you make your next company picnic Orlando a memorable one. Call us today at 407-955-4949 to find out more!

Entertaining All Ages

The company party is coming up and you told your employees to invite their entire family, promising it would be an event with entertainment for all ages. But how do you plan to do that? Learn how you can plan an event that makes everyone happy.  

For The Kids
When children are bored, they make it very clear to everyone around them. A little tantrum can leave a lasting impression on all attendees, not to mention bring down the mood. Many people aren’t able to hire a babysitter on a whim, so offering child-friendly games and activities is a guaranteed way to keep everyone happy. Consider these fun ideas:

  • Large inflatable courses will keep children occupied for hours to come.
  • Face painting booths are sure to be a hit. The opportunity to transform into a fairy, a pirate, or their favorite animal is something no child will want to pass up.
  • Put on a magic show at multiple times throughout the event. Make sure to post the showtimes somewhere where parents can see!
  • Consider a booth for arts and crafts where parents can have a bit of respite and relaxation.

Not a Kid Anymore?
Not everyone at the party is going to enjoy getting a little sweaty over athletic activities. Make sure that there is a good balance between high- and low-energy events going on at once. A variety of options to choose from will surely keep even the pickiest guests happy! Here are some things to think about:

  • Try running drink booths where wines, beers, and liquors can be taste tested. Who doesn’t love a bit of an afternoon treat?
  • Set up some stall games which involve guessing the number of marbles in a jar, or lottery tickets to win baskets of goodies.
  • Have a few casino games set up, like poker or roulette. Set up a chip system with great prizes to be won!
  • Set up trivia games in seated areas with plenty of air conditioning. Play around with topics to do with classical movies or classic musical hits.

You’ll never have to make your attendees have to choose between your awesome event and family obligations. The Florida corporate events team at Fun Planners wants to include everyone and leave nobody feeling bored. Contact or call today at 407-995-4949 to get expert help in putting together a ball of a time!

Get Outdoors in Orlando

Have you been searching for the perfect outdoor Florida corporate event venue? Take a look at some of our favorite places where your employees and clients can marvel at Florida’s natural scenery.

Island Grove Wine Company
Home to over eight acres of a thriving botanical garden, the Island Grove Wine Company was founded on simple, local, eco-friendly values. They offer a lush, peaceful backdrop for any event, and their professional support staff helps you cover all the details. If you’re searching for a festive atmosphere, delicious food, and stunning scenery, this venue could be perfect for you.

Art and History Museums: Maitland
Are you hoping to find an outdoor venue that combines the beauty of nature with history? Host your next event at the only National Historic Landmark in the Greater Orlando Area. You can chat with new clients over cocktails in the spectacular Mayan Chapel and Courtyard, host fundraising event dinner in the Germaine Marvel Building, or enjoy a company picnic in the Main Garden.

Luxmore Grande Estate
From corporate luncheons to social gatherings, the Luxmore Grande Estate promises a picturesque, one-of-a-kind experience. This lakefront venue is over 20,000 square feet and can hold up to 200 guests.

Club Lake Plantation
This facility is the definition of “country elegance.” It’s perfect for corporate events, business meetings, company luncheons, or just a treat for your staff and co-workers! Their staff is committed to helping you invest in your employees and they continually go above and beyond.

The Capen House
Car show? Gala? Casino night? Company anniversaries? No matter the event, this beautifully restored, Victorian/Tudor revival style home from 1885 is a Winter Park historical treasure. Your guests can enjoy an evening as elegant as it is comfortable!

Paradise Cove
This unique venue is perfect for a company picnic, corporate event, or exciting team-building day outside of the office. Paradise Cove channels the tropical vibes of Key West to give your guests a relaxed day by the water. Enjoy jet skiing, lake cruises, and nighttime volleyball matches after the sun’s gone down.

No matter where you decide to host your next Florida corporate event, the team at Fun Planners can help you handle everything from catering to entertainment to team-building activities. Contact us today!

The Best Company Party in Town

You’re the funny guy at the office. Life’s sometimes mundane, but you always know the right joke to crack. When Anne at the front desk shrank her favorite sweater in the laundry, you told her not to sweat it. Hilarious. Since you’re everyone’s go-to for fun, you opted to host the company picnic party… again. For years now, you’ve one-upped the t-shirt company across the road with your promise of only the best of times. You can’t wait to see the look on T-shirt Todd’s face when you head to the office with a big stack of board games cradled in your arms; one of them isn’t even a board game, it’s Twister.

The fateful day arrives and you’re ready. You close the car door, securing a display of saran-wrapped egg salad, two party packs of chips, and 15 assorted board games. After a quick stop at a balloon shop, you cram a giant bouquet into the back. The corner of the Twister box suddenly pops three balloons, and you groan, knowing the drive will surely pop two more. But if everyone pulls through, there will still be a feast and entertainment for an explosive three hours.

As you pull up to the office, you notice the T-shirt shop is closed; they must be too embarrassed to show their faces on party day. You’re glad T-shirt Todd isn’t around to see the spilled egg salad in the back of your car. The top layer is the only dirtied part, so you scoop it out and re-wrap the container. What people don’t know won’t hurt them.

You drop all your epic party contributions on the meeting table. Sally from two cubicles over brought a container of Publix cookies and a bowl of homemade salsa, but the rest looks suspiciously like what comes out of the vending machine downstairs. Sally’s the only one attending the party with you, bless her. After asking where everyone is, she nervously says that they’re at T-shirt Todd’s party.

Outraged, you storm across the street and knock furiously on the T-shirt shop door. You hear music playing around the back and can’t resist taking a quick peek — and you’re horrified. Standing before you is a towering inflatable, and your coworkers are jumping around with unprecedented energy. People are stuffing their faces at an impressive buffet, and Anne from the front desk is waiting for the entertainer to make her a new balloon sweater.

Your mouth is agape; your hands are still sticky with egg salad. T-shirt Todd pats you on the shoulder, attempting to look apologetic but not quite pulling it off — he’s understandably smug in his victory. You marvel at the luxurious chocolate fountain, laugh with your boss as he falls into the dunk tank, and cheer on your coworkers as they duke it out in the inflatable boxing ring. You sigh and accept your defeat; this was a hard party to beat.

Are you tired of being one-upped by another company’s parties? Put your trust in the Orlando event management experts at Fun Planners! You and your coworkers deserve it.

How to Prepare an Inclusive Buffet

If you’re used to eating everything in sight, you probably won’t consider what’s going on in a vegetarian’s mind when they’re staring at an ‘all you can meat’ buffet. Your tasty rib eye becomes a tragic eye sore to your guest. Don’t rely on the bread rolls or salad to feed your pickier or more particular guests! We can help you make everyone happy.

Ask for Food Allergies or Dietary Restrictions With Your RSVP
One of the quickest and easiest ways to make sure that your guests aren’t avoiding the buffet table is to include dietary restriction questions on your RSVP. Let your guests know that they don’t have to eat dinner beforehand because they’re just as welcome as everyone else!

Always Come Prepared
If you don’t know what your attendees can eat, the safest option is to come prepared regardless. It’s a good idea to cater to the better-known dietary restrictions: meat, nuts, dairy, and gluten. Plan separate meals for vegetarians, vegans, people allergic to peanuts, the lactose intolerant, and the gluten intolerant; at the very least, make sure that your meals can be modified to meet these restrictions. Consider using a dueling menu so that you can serve multiple entrees in an easy and professional way!

Budget Accordingly
Changing your food options to satisfy your guests could be as simple as adding a mushroom gravy option beside your turkey gravy, or chocolate chip cookies instead of peanut butter ones. Giving an inexpensive, allergy-friendly second option could literally be a life saver.

Label Foods
It can be difficult to flag down someone familiar with a dish’s ingredients — and you don’t want to put your guests in that uncomfortable position. Take the time to create decorative food labels for each item! Propping up these little cards could be the difference between someone with a peanut allergy dipping their spring roll into a sweet chili sauce as opposed to a spicy peanut sauce.

Worth the Work
Though it might feel meticulous to plan meals around different diets, the outcome is worth it. Talk to a professional caterer about how they can help! Caterers are trained to plan for dietary restrictions and can create a variety of delicious, unique foods that will meet everyone’s needs.

If you’re in the Orlando area and beginning to plan the food for your next event, reach out to the Orlando event management team at Fun Planners. Contact us online or at 407-955-4949 today!

When It Rains On Your Parade

You know you’re supposed to have a plan B (and a plan C, D, and E), especially when you’re throwing outdoor events during Florida’s summer. But sometimes you overlook backup plans, like what to do if the caterer is late, or if the electricity goes out — or if the rain comes pouring down? Take a look at these tips for what to do if it does indeed rain on your parade.

If It’s: 12 Hours Beforehand

Let’s say you wake up on the morning of your event expecting beautiful, sunny weather, but surprise — it’s overcast and cloudy, and raindrops are already dancing along the pavement! First, check if your location offers an outdoor pavilion or if you are able to rent a last-minute party tent. Then, check to see if your location offers an indoor space that you could move the party into if the weather worsens.

If It’s: Only 1 Hour Beforehand

If the party is one hour out and the sky suddenly transforms from crystal blue to stormy gray, first ask yourself if you have enough time to come up with a backup plan. If your location doesn’t have an indoor option, assign a member of your team to call local businesses or recreational centers to see if someone is available to host the event. If you’re unable to find a new location and the poor weather continues, you might have to alert your guests and team that’s it’s best to reschedule.

If It’s: Raining in the Middle of Your Event

At this point, you have two options: either send your guests home or embrace the rain! Evaluate your party’s theme, atmosphere, and guests before diving into the wet weather. If you plan to reschedule, encourage your guests to come back out by offering a coupon or discount for the new event.

The Golden Rules

No matter what you decide to do, it’s important that you continue to update your guests throughout the day! As soon as they notice the weather declining, they’re going to wonder if your event will still happen — or if it’s worth it for them to travel in bad weather. Consistently update guests through emails and social media to let them know your new location or the new date.

Most importantly, take this event as a lesson in the importance of developing solid backup plans. The next time you plan to be outdoors for a Florida corporate event, even if it’s in the winter or if there’s seems to be no chance of poor weather, make sure you plan for the worst case scenario! If you have any questions about proactive event planning, our delicious catering services, or the entertainment we offer, contact us today!

Ways to Stretch Your Event Budget

As an event planner, you may constantly ask yourself, “How can I make the most of my budget?” We all know that attendees have certain expectations that need to be met, and although smaller events can give you bang for your buck, sometimes as your events grow, so does your wallet. To better help you budget, your Orlando event planning experts at Fun Planners are here to provide you with some ways to supersize your event without supersizing your wallet.

Get Creative with Your Space

Although Florida can be hot, as we get into the fall and winter months, it’s the best time to be outside. Instead of immediately renting a hall or a convention center, opt for an outdoor area. They tend to be cheaper, and hey, nothing says Fall in Florida like a cool, crisp outdoor event.

Don’t Serve a Full Meal

Eliminating the traditional meal service can help you save some room in your wallet. There’s a trend going around across the country, and especially in corporate, sporting, and various other events: appetizers. Appetizers are an event planner’s best friend; they’re cheap, there is enough of them, and you don’t have to sit down to eat them. For networking events, these are a cheaper alternative and gives time to mingle and be merry. For sporting events, no fan cheers while sitting! Appetizers are a win-win for everyone.

Use Sponsors
Using sponsors is one way to keep your budget and your wallet happy. Sponsors not only offer a fun and unique way to market events, but it also leaves it open to networking, mingling, and an overall positive aspect for your attendees. Finding local sponsors is rarely difficult, as the small business and entrepreneurial industry are popular in the Central Florida area.

When in doubt, Fun Planners can be your one-stop shop for fun, interactive, and unique ways to host an event. From top-notch audio-visual equipment to custom branding, and the best of the best in games, you know you can trust us. As your Orlando event planning experts, we’ll be sure to turn your event from drab, to budget-friendly and fab!

3 Ways to Make Party Planning Easy as Pie

When creating something, it’s best to follow a recipe! Orlando event planning can be done the same way. To help you plan the best possible event, we’ve laid out a party recipe that’s as easy as pie!

The Crust

First, you’ll want to roll out an outline of what you want your party to look like. Budgeting, though tedious, is essential in hitting the goals you need to hit for your event. Allocate funds to each category in your party plan. Shape your event by prioritizing things you need versus things you want to have. If you max out without planning out each aspect, adjust your plan so that you can afford all necessities. Maybe you need a few more dollars for catering because you forgot to include drinks in your plan? Pinch a little from each other category until you have the perfect budget. This framework will be the structure your party needs!

The Filling

Using your budget, make a list of everything you need to acquire before the day of the party. By getting all your ingredients together ahead of time, there will be less room for something to go wrong. A great way to eliminate confusion and chaos is by selecting a theme. A theme will keep everything unified and look great. In addition to that, themed party supplies are usually sold together or near each other, making your job easier. Be sure to plan out music, catering, entertainment, schedule, and favors! Filling your event with the perfect decorations, supplies, and attendees are essential for success.

The Topping

Whipped cream, streusel crumbles, and powdered sugar—yum! The final touches of your party pie are essential. Setup for your party should be finished at least two hours before showtime, to make sure nothing is missing and nothing goes wrong! This will allow ample time for you to look at everything put together and assess last minute touches. And of course, take the perfect photo before everyone digs in!

When aiming to plan the perfect party, your structure, decorations, supplies and finishing touches are all important pieces. If you properly execute these three categories, your Orlando event planning will truly be as easy as pie!