Florida corporate events usually go just as planned without any serious emergencies occurring. However, if an emergency does surface, event planners should have plans in place for possible accidents, weather issues, or sicknesses. An event team can prepare for unpredictable problems with helpful tips on knowing how to formulate a plan when an emergency presents itself.
- Contacts: Gather all emergency contacts from every guest, along with phone numbers and emails.
- Review: When an event starts, set aside a few minutes to inform all attendees of the emergency procedures. Knowing where fire exits are located is vital, as well.
- Allergies: Crucial information about medical conditions, allergies, and disabilities should be obtained up front. It’s important to have as much information as possible about the attendees in these cases, so they can get immediate assistance.
- Medical Supplies: Florida corporate events should have supply and first aid kits ready and nearby for any unexpected emergencies.
- Inform Your Team Members: Your event team should be prepped on the locations of the closest clinic, and make sure experienced team members have the numbers for police, fire, and hospitals.
- Medical Professionals: If an event is taking place outside, it’s important to have members with first aid knowledge at the event. Even having a nurse or doctor assigned to the event keeps the guests’ minds at ease, just knowing there are professionals around that can assist in an emergency if one should arise.
- Exit Strategy: In situations where an unexpected incident requires the removal of guests from an event, it’s important to have your team members help everyone remain calm. Members should have all routes leading to safety memorized to guarantee all attendees are able to exit to a secure area.
You don’t want to be caught in a situation without having any strategies if an emergency happens at your event. It’s important for Florida corporate events to have no emergencies, but they can happen unexpectedly. That’s why it’s critical to know how to handle these issues. For more information on how to prepare for the unpredictable, call Fun Planners at (866) 511-4FUN.
