How much do the seating arrangements for your next event matter? The answer is a lot more than you think. A successful event is led by a successful seating arrangement. It means that your guests have a clear view of the speaker; that they’re comfortable; that communication is streamlined and simple, both between your speaker and between attendees. Take a look at popular seating arrangements to see what will work for you:
Pros: This common style, where chairs are organized in consecutive straight rows, works well for large events of over 150-200 people. Space is optimized, so you will likely be able to fit more guests than expected, and every seat is frontward facing to guarantee an easy view of the stage.
Cons: The audience is closed in, making it difficult for people to enter and exit rows. If you’re planning an event where you hope to incorporate audience interaction, this arrangement is not ideal, as it hinders communication amongst attendees. It will also be nearly impossible to serve any food or beverage.
Pros: In this style, chairs and trestle tables are aligned in straight rows. Each table has about 1-3 participants, and you can group tables together. All of the seats are facing to the front of the room, meaning everyone gets a good view of the entertainment, and it’s easy to take notes or set up laptops. It’s also much simpler to both serve and consume any food or beverage!
Cons: Depending on how many attendees you’re expecting, this style could also close in your audience, making it difficult for people to enter or exit rows without causing a disruption. The tables will reduce your seating capacity, and the audience cannot comfortably interact with each other.
Pros: This round, dinner table style of seating is ideal for events where you’re encouraging audience interaction and participation! All audience members are fully facing each other. This is a great option for dinners, awards, weddings, or more informal events.
Cons: Not everyone will be directly facing the front of the room. Where do you hope to direct the majority of your audience’s attention? Will there be a speaker or entertainment that they won’t be able to see as well, or will the speaker only command a small portion of the evening, with the rest left to small group discussion? Consider these things before choosing this style.
Pros: Similar to banquet style, cabaret-style has an open end at each roundtable. The audience is seated in an arc facing inwards, and no one’s back is to the front of the room. Presentations or various forms of entertainment are more easily absorbed and enjoyed. Food and beverage are easily consumed.
Cons: Consider the total number of attendees you’re expecting. This style is an inefficient use of floor space, as well as table space, since you’re not maximizing the number of chairs that could fit at each table.
Are you struggling to choose a seating arrangement for your next event? Maybe you’re debating which colors to use, meeting with potential venues to narrow down your choices, or just learning how to better manage your Orlando event planning stress. We can help! Give us a call at 407-955-4949.