The venue is booked; the keynote speaker selected; the final details are all coming together, and now it is time to garner the best response at your corporate event your company has ever seen. At Fun Planners, we know the value of a corporate event well-executed through Orlando event management. There is no comparison to an event that leaves your guests exclaiming that the time they spent at your event was well worth it, and they can’t wait for the next one!
Here are a few essentials to consider for your corporate event planning that will go a long way to leave your guests with a satisfied report.
- Prepare invites that give only the information necessary for prospective guests to decide their interest. Include the 5 Ws (who, where, when, what, why) but leave other details, such as FAQs or testimonials, as a link for more information.
- Keep the time that it takes to RSVP at a minimum. Your guests’ RSVP process should take no longer than 30 seconds for a free event and two minutes if an event includes payment or a choice between individual sessions. The easier the process, the more ease your guests will anticipate at the time of the event.
- “Mic. Check. Lights. Check.” Make sure you have the equipment you need and the technicians on hand if there is an issue that arises. Ensure that the sound and visuals are at their best quality. A corporate event that is planned well should be executed even better. The moment your content isn’t audible or visible your guests begin retracting from the message. A thorough check goes a long way.
- Provide refreshments at the event. Your guests will benefit from your corporate event when they maintain an engaged mind. While coffee and water go a long way, determine what will best meet your guests’ needs before, during, and after the event. These refreshment locations can be a hub that you encourage guests to network around. Just be sure that there is enough refreshments to go around for everyone!
- Follow up with those who attended and contributed to your event. Leave your guests with the final thought of your appreciation. Throughout the event have staff designated to photograph those candid moments of the time spent and laughs shared. You can highlight these moments as well as event notes and a link to your website that will reiterate your organization and the topic of the event as a follow up correspondence.
Corporate event planning involves cultivating an enjoyable experience for the guests that is worth sharing. You can always plan to exceed your guests expectations by keeping what keeps them happy in mind! If you are looking for exceptional and experienced Orlando Event Management, call Fun Planners for your next corporate event at 407-955-4949.
