How to Follow Up Your Event Properly

If you’re an event planner, you have probably put in months of hard work during long days. Well, what happens when the event is over, other than celebrating the joy of not having to deal with any more last minute emergencies (at least until next year)? Well, don’t celebrate too much yet, as many event planners understand the work is not yet done. Fun Planners, who work with Orlando event planners often for large Florida corporate events, team building events, and other large-scale events, has some ways you need to incorporate into your event follow-up process.

  • Send Thank You Notes: After any type of event, it is customary to send thank you notes to any volunteers, people, event planning committees, organizations, speakers, staff, vendors, or performers. It is even better practice to hand write those notes to create a more personalized appreciation for those who helped you pull this large event off. You should have a rather large database with their contact information from the event, and you can utilize this to your advantage.
  • Engage on Social Media: Getting feedback from the event is very important to make sure that you’re seeing an improvement in the event year over year. This is what’s going to bring you attendee retention and get you more notable and expansive in-kind donations and buzz for the next year. Social media is going to be one of the best tools for you to gather that feedback that’s going to help improve your event. In addition to gathering the feedback, keep your event attendees engaged throughout the year and excited for the event the following year.
  • Balance Your Budget: Unless your event is for a charitable cause, you will want to see an ROI at the end of the event, and you can find this out by balancing your budget after the event concludes. Hitting your budget goals is going to determine how and if you’re going to throw an event the next year, so make your budget balancing a learning experience.

Fun Planners understands that event planners work their tail off to ensure the event goes off without a hitch, but there are definitely some follow-up items you’ll need to perform to ensure you can throw an even better event the next year. To have Fun Planners, experts in Florida corporate events, take some of the work off of your plate, contact us today for a quote.