Have you overlooked any detail in your Orlando event planning process? Everyone makes mistakes, but the wrong kind could put your corporate event in jeopardy. A good planning strategy is to work out all of the flaws of an event first. We’re going over how to hiccup-proof your corporate event.
- Make Tons of Plans: Begin considering different settings, food, and entertainment for your event in advance. Check lists are an easy approach to this. Add deadlines to the tasks that need to be done for more efficiency. You can even split up the planning among different people if it begins to feel difficult. Once you’ve planned most of the details for your event, start checking up on things. Visit the venue early to determine if it’s the right fit. You may have to meet with vendors to ensure they can handle the job.
- Create a Budget: Along with your general event planning, there should be a budget to consider. Make a spreadsheet for all of the items required for your event and get an estimate of how much these things will cost. Add more funds than you think you’ll need to compensate for extra guests. Over-budgeting may sound bad, but it will help you if anything unexpected happens and will reflect positively if you end up spending under the amount.
- Attendee Appreciation: Event attendees are probably the most important aspect of event management. Make sure your attendees receive attention throughout the event. Find a speaker and topic that is relevant and one they’ll care about. Answer any questions they have, interact with them on social media, and send emails to stimulate their interest. Also, bring in entertainment such as a band or some team building games. After the event is over, send out thank you notes and ask them to keep an eye out for future gatherings.
Remember this fail-proof plan when working out parts of your event. Be on top of planning, managing fees, and most of all entertaining guests to keep the defects out of the event. Stay tuned for more Orlando event planning information in future blogs.
