If you’re planning an event, probably one of the most pressing concerns on your mind is how many people will actually show up. Even though you know you want to host an unforgettable event, there’s still that looming fear that none of the recipients will actually come. You want your event to be a success, and for lots of guests to have a good time while attending. The professionals in Orlando event management at Fun Planners want to share some helpful tips to make sure your event has a high attendance rate.
Create a Schedule
Having a well organized, clear agenda for the event is appealing to potential attendees. The schedule should not be overwhelming and jam packed with events, but should contain enough variety to keep everyone occupied and engaged. If the event is corporate and there are several meetings or seminars involved, carve out time in the schedule for breaks and meals. This will be more enticing to guests, and having a well put together schedule is important to avoid chaos or confusion on the actual day of the event.
Location is Key
Booking a convenient, unique location is a major factor when thinking about how many guests will want to attend your event. The venue can add crucial aesthetic and a vibrant environment, and a great location can be the determining factor between a guest attending or not. Try to stay away from the typical hotel model for holding events, and select somewhere you think guests will truly want to go. Keep in mind that you will need to consider locations that are in relatively close proximity to everyone, because guests won’t want to travel off the beaten path just to attend one event. When searching for a venue, ensure that the place is experienced in hosting such events. You’ll want to pick a place where you’re sure all attendees with enjoy themselves.
Power of Personal Invitations
An electronic or printed invitation is sufficient, but never underestimate the impact of personally inviting your guests to the event. A personally extended invite shows a deeper level of care and will make the recipient feel special and valued. This is a wonderful way to ensure high attendance rates because extending a personal invitation shows the guest you truly would enjoy having them at the event. It can mean the difference between lots of RSVP’s or scarcity at the venue with an unfavorable turnout.
By following these tips from the Orlando event management specialists at Fun Planners, you will be well on your way to securing high attendance rates at your next event.
