The day of your event is finally here. The flowers are beautifully coordinated, the catering company came an hour early (at no extra cost), and there isn’t a napkin out of place. Everything looks perfect, and you breathe a sigh of relief. But little do you know that in an hour, the conference speaker is going to show up with spinach stuck in her teeth. Your assistant is going to complain about a massive headache, the guest of honor will spill pasta sauce all over her shirt, and your heels will be bloody and raw from the back of your shoes. Luckily, your trusty emergency kit is going to get you through!
Backup Flash Drives
You can’t rely on a solid internet connection. Plan to have any important music or presentations backed up on a flash drive!
You can’t go wrong with duct tape and clear, double-sided tape. Gaffer’s tape is great as well; while it’s more expensive than duct tape, it can be used to secure loose cables to stage floors, podiums, and other surfaces for safety or concealment.
No one wants to leave an event with a sunburn. Pack extra sunscreen and encourage your staff to do the same!
Chalk and Chalkboards
You never know when you’re going to need a last-minute sign! Prepare by packing your own chalkboards and brightly colored chalk.
Portable Phone Chargers
It goes without saying that you’ll need your phone for everything from emergencies to last-minute schedule changes, but if your phone dies, that’s going to be nearly impossible. Bring both an iPhone charger and an Android charger, just in case.
First Aid Kit
Don’t leave for a long day at an event without Ibuprofen, band-aids, gauze, tweezers, and hand sanitizer gel.
Sharpies And Pens
Whether you’re looking to label staff members’ phone chargers or scrambling to find pens to leave at the name tag table, a Sharpie will always come in handy.
Switchable Handheld Mic
Wireless mics tend to fail just at the moment you need them, so plan ahead by bringing your own handheld microphone. Handheld mics are particularly helpful when your entertainment is stationary and won’t get tangled in a cord!
No one wants to walk around sporting unsightly stains. Save your crew and attendees (or even yourself) from embarrassment by packing a stain removal pen.
This is especially important for an outdoor event! Make sure to be proactive and pack Benadryl and bug spray as well.
If you work in Orlando event planning, this is a great list to help you start building your own emergency kit. Contact us today to find out how we can help you plan your next event!