The planning for your next event is underway, and you can see it now: guests with glasses of champagne, laughing and enjoying exquisite appetizers, while elegant music and the rustle of twirling dresses fill the room. That’s your dream – but you’re on a tight budget. Is it possible? Check out these event planning tips for hosting an affordable event.
Go Digital
Send your invites through digital invite services, such as Greenvelop or Evite, or through email. It’s eco-friendly and saves money that would’ve gone to postage and printing. Guests are also less likely to lose an electronic invite than a paper copy and will be able to revisit your invites to check things like time, date, location, and dress code.
Pick a Theme
Choosing a theme helps narrow down choices for food, music, and venue decorations.
DIY Decoration
While it might be easier and less time-consuming to purchase everything you need, it is also costly. Get creative and gather things you already own or things that you can purchase at a lower cost. Gather a team of volunteers who are passionate about decor instead of paying additional team members or sacrificing valuable time to do it all yourself.
Apps and Sweets
For many events, it’s not necessary to serve a full meal. Appetizers and desserts are less expensive and allow your guests to mingle. They also don’t require people to sit and eat, which is also an effective way to save on tables, linens, and chairs.
Stick to the Plan
Once you have chosen your theme, stick to the plan. Don’t overspend on things you won’t need and save any ‘leftover dollars’ until the very end, because it’s always smart to prepare for plan B, emergencies, and surprises for your clients.
Don’t Do it Alone
Don’t be the only person in charge of your budget. Make sure someone else is holding you accountable because it will be easier to overspend on the wrong things if you feel like no one will know. Another person is a wonderful source of input, feedback, and creativity.
Looking for more tips and tricks for your Orlando event planning strategy? Contact us today at 407-955-4949. We can help with anything from entertainment, blow up rides and games, and more. Check out our blog page for more content!
