Spring is just around the corner and that means that it’s the perfect time for corporate events and gatherings. If you are planning your event alone, don’t worry. Fun Planners, a Florida corporate event planner, is here to help you find ways to make your event stand out with these seven essential tips.
- Plan – Securing the ideal venue is key and that might mean that you need to get started with venue searching long before the real planning starts. Pick out the perfect spot for the type of event that you are having so you can get that place booked! Once you have a secured venue, the rest will start to come along.
- Set a Budget – Nothing is worse than planning a corporate event outside of your budget. If you set the budget before hand, then you know where & what you can sacrifice.
- Theme – Decide on a theme. It really depends on the type of event you are having; if it’s a casual employee get-together then you can do a simple picnic feel with carnival games. If it’s a fundraiser, you might want to do a night event such as a casino event for the main fundraiser. Think about how you can tie in the purpose of the event with a theme.
- Equipment – Equipment is a big one. Many people don’t consider everything that they might need. Not only does this include audio/visual equipment, but this also includes regular necessities like trash cans, which are often forgotten.
- Staff – Let’s face it; you are not Wonder Woman or Superman, which means you will need help. Write down a list of job duties that you will need throughout the event and see how much staff you will need to cover the event.
- Special Accommodations – Is the event far away and will you need to seek a hotel for attendees, or potential taxis, or an Uber for transportation? Not that your company will be responsible for paying this, but make it convenient for your guests to find accommodations.
- Communicate – This is one of the biggest suggestions we can offer. Communicate with your guests, your staff, and your event support. This will ensure that things go smoothly before, during, and after your event.
It’s important to keep calm and plan on. Event planning is fun, but you don’t have to do it all by yourself. At Fun Planners, our professional Florida corporate event planning staff can handle everything for you. If you bring the people, we will bring the fun. To learn more call: 407-880-3521.
