Volunteers can determine how successful your event can be. Fun Planners understand that recruiting volunteers best suitable for your Orlando corporate event can be a challenging task, but following these tips can help you find the right people.
- Recruit Locations. Productive and excellent volunteers are out there, and it’s just a matter of finding them. Begin by searching within your organization or the organization handling the event. Many times, the people connected to the event are the ones who are most willing and efficient in helping out. Secondly, the Internet is another great tool for discovering volunteers. Posting on college websites or community groups can help you find individuals looking for opportunities in event management and customer service.
- Set Expectations. By properly establishing what you expect from volunteers, they are able to better assist you and carry out their responsibilities. When you give detailed information and guidelines on their tasks, you can be assured that they will be more active and productive. Sometimes, allowing your volunteers to choose their preference of the type of work can be of great benefit as well.
- Communicate Effectively. Communication is key to building a better relationship with your volunteers. By doing so, volunteers will feel more confident in approaching you which will help open the doors to success and clarity. Have your volunteers meet one another as well to better work as a team.
- Follow Up & Feedback. Don’t wrap up your event by simply saying “thank you” and sending them out the door. Take the chance to receive valuable feedback that can aid you in carrying out an improved event next time. Not only do their opinions give you information on how to better manage events, but can even help you retain volunteers for those future events.
We’ve all gone through bad and good experiences when working with volunteers. Without a doubt, finding the best volunteers can be a challenging and grueling task, but setting aside time to find the right ones will help you in the long run. Proper planning and preparation will help both you and your volunteers. Call Fun Planners today at 407-880-3521 to see how we can help you plan your Orlando corporate event.
